Last updated: 4th April 2013.
cozybay.co.uk respects your concerns about privacy. We have prepared this Privacy Notice to explain the manner in which we collect, use, disclose and otherwise manage the personal information we may collect from you. The term "personal information" means information about an identifiable individual, including name, address, email address, signature, and other information relating to an individual.
This Privacy Notice applies to the privacy practices on Cozy Bay Ltd website www.cozybay.co.uk ("Websites"), and other interactions with our customers. Cozy Bay Furniture, OSeasons, Sol Bistro, Syn-Teak, Royal Fire and Garden Art are owned and operated by Cozy Bay Limited.
Information we collect and how we use it
Please note that we do NOT store credit/debit card numbers, nor do we share customer details with any 3rd parties. Personal information we collect about you, you may choose to provide personal information (for example, your name, address, telephone number, email address, and/or bank account number if paying by cheque (where applicable) when you: purchase or return merchandise at one of our consent to receive promotional email, SMS text messages and other communications; visit or register on the Website; participate in our contests, sweepstakes or promotions; participate in one of our surveys or other customer research; and contact our Customer Service Department or otherwise contact us or one of our service providers or partners with a comment, question or complaint. In the sections to follow we describe in more detail the personal information you may submit, the methods by which you may submit it and how we may use such personal information.
Purchasing at Cozy Bay Ltd
You do not have to provide us with any personal information when you purchase merchandise with cash. If you use a credit or debit card or a cheque for your purchase (as applicable), we collect and use your credit or debit card-related information or bank account number, including your signature or pin number to process and administer your payment.
We offer customers the opportunity to place items in our store on hold. To place merchandise on hold, we ask for the customer's name and telephone number for this purpose. / From time to time we may supplement the personal information of our customers with information from publicly available sources, such as information to validate the accuracy of your address or other information you have provided us. This helps us maintain the accuracy of your personal information, improve the nature of our product and service offerings, and to assist in the selection of store locations.
When you return merchandise without a receipt, we collect certain personal information to process and track returns and to help administer our loss prevention program, including to help prevent refund fraud. For merchandise returns, we collect the customer's name, address and signature to acknowledge receipt of the refund and for the administration of our loss prevention programme. For merchandise returns where a customer receives a refund on a credit or debit card, we will collect and use credit or debit card-related information including a signature to process and administer a refund.
Gift cards & Coupons
From the Website, you may purchase gift cards for other individuals, who may then redeem the amount of credit you purchase for them. When you purchase one of our gift cards, we will ask you to provide details such as the recipient's name and address, your name, address, telephone number, email address and debit or credit card details. The information you provide in connection with your purchase is maintained in a database that is managed and maintained by Cozy Bay Ltd, who will use the information you submit to provide you with the gift cards.
We advertise employment opportunities on the Website. You may submit your CV and other personal information through the Website to apply for employment with Cozy Bay Ltd. To apply online, you will be asked to register and create a password. The information you provide in connection with your application via the Website or email or post is maintained in a database that is managed by Cozy Bay Ltd. Any applications that we collect in person will be retained in our offices in the United Kingdom. We use the information you submit to process and respond to your application for employment. Information for all unsuccessful applicants may be kept on file in case other similar vacancies arise, but will be deleted or destroyed in accordance with our standard retention guidelines.
Contests, sweepstakes and other promotions
We may conduct contests, sweepstakes and other promotions. If you choose to participate, we may ask you to provide your name, address, phone number, age, email address and other information. We will use this information for the purpose of conducting such contests, sweepstakes and promotions. At the time you enter the contests, sweepstakes or other promotion, we may obtain your consent to send future promotional communications. The specific terms and conditions for entering our contests, sweepstakes or other promotions may be posted on the Website before such competitions begin. It is your responsibility to ensure that you are familiar with any applicable terms and conditions prior to participating in such contests, sweepstakes or other promotions.
Email and other communications
From time to time, we may obtain your consent to send you email or other communications about our products, services, promotions or events that may be of interest to you. Details of how you can opt out of receiving promotional email from us are detailed in Your choices below.
Other Website features
We offer Website visitors various features for their information and enjoyment, which we may change from time to time. We may ask you to submit certain personal information so we can provide you with these features.
Other uses of information
We may use the personal information you provide on the Website for internal purposes, such as for Website administration, data analytics and compliance purposes. We may use your information to improve merchandise selections and customer service and we might invite you to participate in customer research.
When you contact our Customer Service Department you may be asked for information that identifies you (such as your name, address and phone number) along with additional information we may need to help us answer your query or respond to your comment or complaint. We may also retain this information to assist you in the future and to improve our product and service offerings, events and promotions.
We do not seek, nor will we knowingly collect personal information from anyone under the age of 18.
Other information we collect
In general, you can visit the Website without telling us who you are or submitting any personal information. However, we will automatically collect certain information describing your visit, including the IP (internet protocol) addresses of all visitors to the Website and other related information such as page requests, browser type, operating system and average time spent on the Websites. We use this information to help us understand the Website activity, and to monitor and improve the Website. We collect this information either through "cookies," "web beacons" or similar technology as explained below.
Certain pages on the Website contain "web beacons" (also known as internet tags, pixel tags and clear GIFs). These web beacons allow third parties to obtain information such as the IP (internet protocol) address of the computer that downloaded the page on which the beacon appears, the URL of the page on which the beacon appears, the time the page containing the beacon was viewed, the type of browser used to view the page, and the information in cookies set by the third party in order to measure the effectiveness of our ads or promotions and other Website features. We do not authorise our service providers to use your personal information for their own or any others' marketing purposes unless you have agreed to this.
Information we share
We do not sell or otherwise disclose personal information about our customers or Website visitors, except as described in this Privacy Notice. We may share the information you provide with Cozy Bay Ltd and with our joint marketing partners. We may also share the information with service providers we have retained to perform services on our behalf. These service providers are not authorised by us to use or disclose the information except as necessary to perform services on our behalf or to comply with legal requirements. In addition, we may disclose information about you (i) if we are required to do so by law or legal process; (ii) to law enforcement agencies; or (iii) when we believe disclosure is necessary or appropriate to prevent physical harm or financial loss or in connection with an investigation of suspected or actual illegal activity.
Links to other websites
How we protect personal information
We maintain appropriate administrative, technical and physical security safeguards in an effort to protect against loss, misuse or unauthorised access, disclosure, alteration or destruction of the personal information you provide on the Website, in our and through other means. Unfortunately, no collection or transmission of information over the internet can be guaranteed to be 100% secure, and therefore, we cannot ensure or warrant the security of any such transmission. / Your online access to certain aspects of your personal information may be protected by a password you select. We strongly recommend that you do not disclose your password to anyone. We will never ask you for your password in any unsolicited communication (including unsolicited correspondence such as letters, phone calls or email messages). We have personal information retention processes designed to retain personal information of our customers for as long as it remains necessary for the purpose stated above or to otherwise meet legal requirements.
Access and correction
Keeping your information up-to-date and accurate is very important. You have the right to access, update, and correct inaccuracies in your personal information, subject to certain exceptions prescribed by law. You may request access, updating and correction of inaccuracies in other personal information we have in our custody or control by emailing or writing to us at the contact information set out in the "contact us" section. We may request certain personal information for the purposes of verifying the identity of the individual seeking access to his or her personal information records and as necessary to process your request.
If you would like to opt out of receiving promotional communications from us, please contact our Customer Service Department. Please allow at least twenty-eight (28) days for promotional communications to cease and for your details to be removed from our mailing list.
Changes to our Privacy Notice
This Privacy Notice may be updated periodically and without prior notice to you to reflect changes in our practices involving your personal information. The revised Privacy Notice will be posted on this Website. We strongly encourage you to refer to this Privacy Notice often for the latest information about our personal information practices.
How to contact us
If you have any questions or comments about this Privacy Notice, or if you have any general questions about the personal information practices of Cozy Bay Ltd in the E.U., or if you would like us to update information we have about you or your preferences, please contact us by:
Sending an email to [email protected]
Cozy Bay Ltd
Unit 25-26 Factory Road, Upton Industrial Estate
Or calling us on 01202 622 331
We are open Monday – Friday 9am to 5pm.